Student Organization Policies & Resources

Student Activities and Leadership Development

Find policies and information below on a variety of student organization processes including funding, payments, space reservations, travel, and event promotion.

Presence

is Hamline's student engagement platform. It serves as our and and is a central location for students to learn about ways to get involved on campus. Find step-by-step information on how to update your organization鈥檚 profile, create events, and track attendance.

Student organization funding

Did you know that Hamline Undergraduate Student Congress provides more than $75,000 in funding to student organizations each year? In order to be eligible to , student organizations must first become . Once chartered, organizations are able to take part in HUSC's annual budgeting process.

In addition to annual student organization budgets, HUSC also manages four different funds: Contingency, Conference, Challenge, and Collaboration. Information is available on the .

Questions about the chartering process should be directed to the Student Organization Committee Chair (huscsoc@hamline.edu). Questions about budgets and funding should be directed to the Economic Affairs Committee Chair (husceac@hamline.edu).

Student organization purchasing

Chartered student organizations with HUSC budgets can make purchases on behalf of their organization by checking out the HUSC purchasing card (p-card). Learn more about the p-card process on the or . Questions about student organization purchasing can be directed to phaught01@hamline.edu or the HUSC Treasurer (husctreas@hamline.edu).

Paying performers and vendors via check

If your student organization has a budget and wishes to use it to book a vendor or performer, you will likely need to create a contract*. If the vendor/performer does not provide you with a contract or invoice, you will be required to create one in order to request a check from Accounting. Consider using the templates below if you need to create a contract. If you have questions about this process, please contact Patrick Haught, director of student activities at phaught01@hamline.edu.

Students are not authorized to sign contracts on behalf of Hamline. The assistant director of student activities or your organization's advisor are the only individuals who can sign contracts.

Space reservations

All space reservations on campus are managed by Conference and Event Management, located in 121 Sorin Hall. To request event space, student organization leaders should complete the . For meeting and tabling requests,  or contact Conference & Space Management by visiting Sorin 121 or emailing space@hamline.edu.

Event catering

 offers a variety of catering options. The Green & Gather menu offers full-service catering, while the Square Tomato menu offers budget-friendly grab-and-go options specifically for student organizations. View menu options or place a catering order via .

Events taking place in Anderson Center for 25+ guests may only serve food through Hamline Catering unless an exemption is granted. Outside catering is welcome in other buildings on campus. Questions about catering can be directed to Evan Horton at evan.horton@sodexo.com.

Student org printing

Chartered student organizations with HUSC budgets can charge printing to their org in a few different ways:

  • Send your print job to the campus printers, just like you would for a personal print job. After you select the print job(s) and click 鈥淧rint鈥 at the physical printer, you should be brought to a screen that asks you to select an account. Select the option that begins with 鈥淔D21鈥.
    • This option will only exist for student organization officers that were listed on the organization鈥檚 renewal form at the end of the previous academic year. If you have been added as an officer mid-year and need printing access added, email phaught01@hamline.edu.
  • Email your print job and all necessary specifics (quantity, size, etc.) to piperxpress@hamline.edu along with your org鈥檚 budget number. If you don鈥檛 know the budget number, email husctreas@hamline.edu or phaught01@hamline.edu to request it.

Please note that charging personal printing to your organization is strictly prohibited and will result in the loss of printing access.

Event promotion

When it comes to promoting events, there is a wide variety of resources available to student organizations:

  • Posters and banners
    • Supplies for hand-made posters and banners are available in the Involvement Center (Anderson 317)
    • For a fee, the PiperXpress Printing Center offers
      • Printing and copying in black and white or color
      • Wide-format banner printing
      • Laminating
      • Cutting
      • Folding
      • Booklets and brochures
    • To hang a banner in the Anderson Forum, complete the and drop your banner off at the Anderson Front Desk
    • Anderson banners must be 36-inches wide by 60-inches long
      • The Involvement Center has colored rolls of butcher block paper that comply with these dimensions
      • If you are having a banner printed by PiperXpress, design it using 11-inches by 17-inches for the highest quality
    • All posters being hung on campus must be stamped by the Anderson Front Desk. Once stamped, posters can be hung on any public bulletin board on campus
    • Student organizations are responsible for removing their posters once the event date has passed
    • Requests to hang posters in campus offices should be directed to those specific offices
    • Contact reslife@hamline.edu to have posters hung in the residence halls
  • Chalking
  • Hamline digital signage
  • Inside Hamline
  • Social media
    • Send graphics to sald@hamline.edu or @hu_sald on Instagram to have them featured on our account
    • Ask other student organizations to feature your event advertisement on their pages or stories
  • Event calendars

Lockers

Student Activities manages 24 lockers located on the third floor of Anderson Center, which are available to all student organizations on a first-come, first-served basis. Contact sald@hamline.edu to inquire about availability.

Van rental

Public Safety manages the use of five 12-passenger Hamline vans. Registered student organizations are able to request the use of the van for off-campus events, field trips, and service projects. The vans are rented out on a first come, first serve basis. It is important for student organization leaders to submit requests for vans as soon as possible, as vans are available to all faculty, staff, and student organizations on campus. More information is available on Hamline Public Safety's van rental page.

Student organization travel

Student organizations engaging in off-campus travel taking place overnight, or beyond 50 miles away from 老夫子传煤, are required to register their travel with Student Activities and Leadership Development:

  • The trip leader should  at least two weeks prior to the trip
  • The Student Activities and Leadership Development Office will review all requests
  • Once approved, the trip leader will be notified and all trip participants will be sent the

Please consult the student travel policy (view on Policies page) or contact Patrick Haught at phaught01@hamline.edu to learn more about Hamline travel policies.

Contact information

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